Room Rental Policies
Non-Refundable Deposit: A "hold" deposit of $50 is required on top of the security deposit for all room rentals. A "hold" deposit of $20 is required for all gymnasium rentals. These deposits are non-refundable and go towards your rental balance.
Birthday Party Package: Includes a 5-hour rental in Room 2 and a 2-hour rental in the gymnasium. Bounce houses or petting farms are NOT permitted for rentals. No food is allowed in the gymnasium.
Rental Request Deadline: If a rental is requested less than ten business days of the event date, the rental time must be within the pre-scheduled time for the building staff hours of that day. Rentals booked less than ten business days from the reservation date will be assessed a $25 surcharge.
Cancellation Policy: Room, and gymnasium rentals must be cancelled at least five business days in advance to receive a refund. Refunds will be less the hold deposit and any credit/debit service fees. Refunds may take 3-4 weeks to process and will be mailed to the contract holder directly. Cancellations of less than five business days will not be issued a refund. Reservation date may be rescheduled at no additional charge, pending availability. Rescheduling a date must be done at least three business days prior to the current reservation date.
Remaining Balance for Room/Gymnasium Rentals: The balance must be paid ten business days prior to the rental. If the rental fee is not paid ten business days in advance, a $25 late fee will be assessed. If the balance is paid ten business days or less - the payment must be in cash, money order or credit/debit - no personal checks will be accepted.
Items/Services Not Permitted at Recreation Authority Center: Professional decorators, event planners, DJ's, bands, bounce houses, petting farms, alcohol, candles (live flame), and table confetti/glitter/hay are NOT permitted in any room.
Entertainment Policy: Additional entertainment that requires liability insurance, such as bounce houses/inflatables, petting farms, pony rides, trains, dunk tanks, gaming trucks, concession items and tent/table/chair rentals are NOT permitted for rentals. Entertainers such as clowns, magicians, face painters or characters are permitted for rentals. A notice of entertainers is appreciated, but not required.
Day of Event: Responsible party (contract holder) must be on site for the entire rental, the room and/or gymnasium will not be available until renter arrives.
Additional Contract Holder: One additional contract holder may be added to a reservation contract. A request form must be filled out and submitted to the Recreation Authority Main Office staff prior to the additional persons being added. The fee to add an additional contract holder is $25 per rental.
Security Deposit Return for Room Rentals: Deposit will be refunded and mailed 3-4 weeks following the rental date, provided the condition of the room does not require additional maintenance, renter does not exceed rental period and contract requirements are adhered to. If renter contract requirements are not adhered to, amount withheld from deposit is made by the discretion of the Recreation Authority.
